Profile: Ban Ki-moon Centre for Global Citizens, Finance Officer
Duty Station: Vienna, Ban Ki-moon Centre
Job: Full-time (40 hours per week)
Posting Period: Oct 2019 – Oct 2020 (with the possibility of extension)
Criteria: Candidates must have the right to work in Austria at the time of appointment
and for the entire duration of the assignment
(non-EU citizens have to attach the respective working permit to the application)
Salary: Competitive salary, dependent on the level of experience
Major Duties and Responsibilities
- Assists in the development of project proposals and relevant budget formulation;
- Prepares budget and financial reports;
- Processes monthly payroll and related staff entitlements accurately and timely according to the set guidelines/procedures;
- Processes invoices/payments, and other financial transactions in compliance with financial rules and implementing instruments/authority;
- Regularly performs bank reconciliation;
- Constantly reviews banking arrangements to ensure timely transfer of funds and minimize exchange losses and bank charges;
- Advises the BKMC on all budgetary and financial matters, and briefs new staff members or staff assigned on financial matters;
- Provides necessary financial data on donor contributions for preparation and issuance of annual reports and presentation to the BKMC board. Supports timely, accurate and efficient donor reporting;
- Works in close coordination with affiliated offices and relevant BKMC programs, maintains a system to monitor and forecast financial and cash requirements to meet administrative and project expenditures;
- Supports fundraising efforts of the BKMC and by BKMC Board members;
- Assists with external audit queries;
- Undertakes other duties as required.
- Financial planning and analysis
- Ability to prepare and administer budgets
- Financial/ donor-reporting
- Resource mobilization and managing resources across varied currencies
- Political and organizational awareness
- Interpreting and developing policy and procedure
- Carrying out financial transactions
- Fluency in ENG and GER required (Korean an asset)
- Analytical/Communication/inter-personal skills
- Negotiating skills
- Ability to work under highly stressful conditions
- Ability to work with Excel and accounting software
- Writing/drafting skills
- Knowledge of UN Financial and Staff Rules and Regulations an advantage
Academic qualifications and relevant experience:
- Advanced university degree (Master’s degree or equivalent degree) in finance, accounting or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree, provided there is job experience in relevant functions, preferably at an international organization or QIO.
- A minimum of five years of progressively responsible experience in accounting, finance, budget, administration or related field is required.
- Experience with audit procedures desirable.
- Experience with Foundations and grants of major private and public sector donors.
- Experience in IOs or Austrian Quasi – International Organizations (an asset).
- Work in multi-cultural, multi-national context.
- The candidate’s application should be written in English and include a curriculum vitae with contact details of two references who are familiar with his/her qualifications.
- The curriculum vitae should be accompanied by a concise cover letter (max. 500 words), outlining the applicant’s interest in the position, relevant experience.
- The applicant should include a copy of his/her passport.
- Only the short-listed candidates will be contacted for an interview.
- Expected starting date of the applicant’s position is mid-October 2019.
Applications to be sent to firstname.lastname@example.org – Subject: FINANCE OFFICER – NAME
The deadline for the email submission of both CV and cover letter is 15th September 2019.